An operations manual is a written list of what to do and how to do it specific to your company operations. Here is a sample procedure about grooming.
GroomingFirst impressions count! Make your job easier by making a great first impression. You are expected to be clean, well-groomed, smelling good and in full standard uniform every workday. 1. Shower or bathe with soap and shampoo. 2. Handle the hair:
- It must be of a color found in hair in nature.
- Extreme hair cuts such as Mohawks are not permitted.
- -Men should shave, trim beards and mustaches, and cut sideburns to ear length maximum. Hair should be trimmed to above the collar.
- -Women's hair should be pulled off face in a braid, bun or ponytail.
- Scrub nails with nail brush.
- Trim nails to a maximum length of 1/4 inch.
Setting StandardsNow, some items on that list may seem extreme. But have you ever had the conversation with the stinky guy? OK. It could be that Mama didn't teach him basic hygiene. So, it's not a bad idea to clearly communicate specific grooming standards. You may be doing that person a huge service.
It comes down to manners. If Mama taught you good manners while you were growing up, you are at a decided advantage in relationships - personally, in the workplace, and in your community.
Grooming is really a good manners concept. Good grooming is being polite to the people who have to look at you, just as good manners involve being polite to the people who interact with you.
Good manners center on the little things that we do for each other to grease the skids of communication. Good manners help us respect the increasingly smaller distance between people on our planet.
The BasicsReady for a Basic Manners Lesson? Here's the lowdown on what Mama teaches:
- Say, "please" and "thank you" - even to family members.
- Hold the door. Keep the door from slamming shut on the person walking in right behind you. Gentlemen, hold the door for ladies. Youngsters, hold the door for older folks.
- Offer your seat to someone who needs it more than you do.
- Don't yell at people. It's rude and disrespectful. Once voices are raised, communication is reduced. The exception to this rule is at sporting events, where yelling is appropriate. However, at sporting events, it's especially important to abide by the next thing Mama teaches ...
- No hitting.
- Monitor your personal noises, including but not limited to coughing, throat clearing, sniffling, knuckle cracking, gum popping, eardrum equalizing, farting and burping. Keep these noises to yourself whenever possible. Be particularly aware of the aforementioned list when seated on a crowded bus, plane or train.
- You might not be offended by swearing, but in a crowd of two or more, someone else may be. I like to swear, and it does not offend me to hear others swear. However, I have learned the hard way that those who don't like it are offended. Why risk it? If you must swear, do so only in the presence of those who have signed an affidavit listing their approved swearwords.
- Criticize in private. Nobody wants to hear it. Even those who claim to take criticism well don't really like hearing it.
- That said, praise in public, praise in private, catch people doing things right all day. And brag on them. It's good manners.
- At the dinner table, keep your napkin in your lap. If someone is saying grace, join in ... or be quietly respectful. Chew with your mouth closed, and don't talk with food in your mouth.
- Don't interrupt. Oh, I have a lot of work to do here. Smart folks like me know what the end of your sentence is going to be. And, I know you will be just dazzled to hear what I have to say. Sheesh. Interrupting is rude. I'm working on this. The best advice I can give to my fellow interrupters is to replace interrupting with the next basic step.
- Listen. The best listener I know is a deaf man.
- Introduce people, even if you have to begin with, "I am old and a mother and somewhere along the line I lost my memory. What is your name again? I want to introduce you to my best friend ... uh ..."
- Offer whatever it is you are offering to your guests first.
- Use names in e-mails. Are we really to busy for a greeting in emails?
- Send thank you notes and or gifts. Handwritten makes it a collectible.
- Give genuine compliments. Comment on nice manners.
- Ask permission to place someone on hold on the telephone.
Get Serious Ready to get serious about improving your manners? Put a price on bad behavior. Fine people $1 for manners violations. The idea is to raise the bar at your company. It works best for a new standard or new procedure, to help you get into the habit. Dovetail this approach into your formal progressive discipline structure for noncompliance. Let folks know when the bar will be raised again, and the consequence for poor performance will become more serious - for example, the offense might warrant a first written warning.
Take the program seriously enough to have an impact on performance. If you create a "Swears Jar" to collect fines for bad language, it is not OK to put a $20 in the jar in anticipation of a tirade. The idea is ... how good do you want to be? And what are you willing to do to get better?
Elect a steward to oversee the fines. The steward is responsible for energizing good works with the money collected.
Bottom line: Use your best manners. Ask for forgiveness when you slip up. Forgive others who just don't know better.
Maybe your Mama taught you good manners. Maybe it was Papa, or another loving, mentoring adult in your childhood. Give him or her a big hug and a kiss. Not everyone is so fortunate. Help the people in your circle of influence by your good example. Imagine worldwide good manners.
It's called peace.